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Minutes of the Vestry Meeting January 18, 2009 The Rev. Mike Stuchbery opened the meeting with prayer. Don Christie moved approval of the Agenda with the addition of the Rector’s Report. Seconded by Sarah Booth. Carried. Marian Mills moved approval of the minutes from Special Vestry meeting held on September 14th, 2008. Seconded by Karen MacDonald. Carried. Andrea Gailus moved approval of the minutes from Special Vestry meeting held on October 5th, 2008. Seconded by Maureen McDougall. Carried. There was no Business Arising from the minutes of either Special Vestry meeting. Dorothy Bruce moved reception of all of the Vestry Reports with one change being a new total for 2009 pledges of $38,620. (Envelope Secretary’s report). Seconded by Alice Christie. Carried. Aaron Purdie commented on how well written the reports were. Treasurer’s Report Hannah Dudley presented the Balance Sheet and moved acceptance of it. Seconded by Aaron Purdie. Carried. Hannah explained that money ear-marked for the Building fund now goes into Space Renewal and is used for upkeep of the building. Rectory/Awakenings Renovations Elizabeth Sherlock reported that the supervisor & staff of Awakenings Recovery House are very happy to be in the rectory building and want to stay. During 2008 there were 18 residents, with an average stay of 81 days each. All 6 beds are now occupied, and there is a waiting list. Awakenings is helping those with addiction who have limited choices. There was a new roof put on in 2008. Proceeds from the Diocese & various fundraising efforts such as the Universal Gospel Choir & St. John’s Childrens Chorus brought in $5,300. The Home Depot has been very generous with cash & gift cards. This year work will continue on the outside of the house, double-glazing of windows, erection of storage shed & landscaping. Volunteers will be needed. Fred Gailus suggested writing an article to be sent to The Home Depot. 2009 Budget Hannah Dudley explained a large increase in our insurance due to number of parking spaces we ought to have because of our size. We may be able to apply for a reduction. Don Christie moved that the budget be amended to show Amortization expense amount of $13,600. & Building Contributions of $8.600. (so that it matches the Income & Expense statement). Seconded by Mike. Defeated. Don Christie moved that Building Contributions line and Amortization expense line be removed from the Income & Expense statement. Seconded by George Rawsthorne. Defeated. Hannah moved adoption of the Budget with one addition (2008 Clergy expense amount of $80,200 – part of the total, but not shown). Seconded by Pam Tattersfield. Carried. Hannah Dudley moved that SPF Rector’s Discretionary Fund be increased by $500. and that the $500. be transferred from SPF Outreach. Seconded by Andrea Gailus. Carried. Hannah moved that an amount of up to $1,500. be spent on outreach this year and be taken from SPF Outreach fund. Seconded by Aaron Purdie. Carried. Nominating Committee Peg Tinney reported that the A.C.W. has voted to continue as a group with Peg as President, Alice Christie as Treasurer and Dolly Strelaeff as Secretary. Nominating Committee of Wendy Booth and Ruth Fenton presented nominations for Church Committee positions for 2009. Wendy asked three times for nominations from the floor. All positions were filled as follows:
Peoples’ Warden Andrea Gailus Lay Delegate to Synod Maryann Amor Lay Delegate to Synod Pam Tattersfield Youth Delegate to Synod Tessa Dudley Alternate Youth Delegate Aaron Purdie Alternate Lay Delegate Glen Van Brummelen Alternate Lay Delegate Rita Carey Treasurer Fred Gailus Envelope Secretary Wendy Booth Secretary to Committee Anne Barnes Member at Large Hannah Dudley A.W.C. Rep. Eve Brealey
The Reverend Mike Stuchbery said that Rector’s Warden Rector’s Warden Tony Howarth will become Bishop’s Warden during this interim period between rectors. Mike explained how the Canonical Committee will be active in recruiting a new rector.
Approval of Signing OfficersPam Tattersfield made a motion to approve as our signing officers: - Fred Gailus, Wendy Booth, Andrea Gailus and Tony Howarth. Any two can sign cheques. Seconded by Rob Booth. Carried.
Continuing Ministry at St. John’sAndrea Gailus spoke about our ambitious New Ministry Plan and asked everyone to consider being involved in different ways. Sign-up sheets were available. Aaron Purdie has agreed to be our music director. Mike thanked Dorothy Bruce for her hard work and dedication as People’s Warden. Tony Howarth thanked Mike and Tracy for all they have done in their time at St. John’s. Meeting closed with The Grace. Those in attendance: Rita Carey Anne Barnes Ruth Wilson Dot Galley Alda Dickie Elizabeth Sherlock Dorothy Bruce George Rawsthorne Miriam MacDonald Maryann Amor Pearl Amor Alice Christie Vincent Diotte Dot Diotte Karen Brumpton Maureen McDougall Tessa Dudley Hannah Dudley Wendy Booth Rob Booth Doug Fenton Eve Brealey Marian Mills Denise Whitmore Sarah Booth Tara Dudley Aaron Purdie Eleanor Faveris Peg Tinney Jo Reeve Owen Reeve Michael Moore Ruth Fenton Fred Gailus Andrea Gailus Edward D. S. Cole Edward S. R. Cole Deborah Fryers Karen MacDonald Mike Stuchbery Don Christie Pam Tattersfield Tracy Stuchbery Tony Howarth (& baby James)
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