*Green Parish*

St. John The Divine Anglican Church

Minutes of Meeting Held

May 17^th, 2010

Present: Wendy Eyre-Gray, Andrea Gailus, Fred Gailus,  Rob Booth, Wendy Booth, Sarah Booth, Eve Brealey, Anne Barnes (Secretary), Pam Tattersfield, Rita Carey, Eleanor Faveris

Regrets:   Glen Van Brummelen

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Wendy EG opened the meeting with a reading for Pentecost, it was felt that the message was

about being all together in one place  physically and  spiritually. This was followed by a prayer.

Approval of Agenda

It was moved by Eleanor, seconded by Rob that the Agenda be accepted with a few additions  -  Synod Report and Rector’s Computer under Business Arising   and  Rector’s Vacation  and Gardening under New Business  -  unanimous.

Correspondence

Our official request to the Diocese for an Assessment Appeal is denied and they have  asked that we send them Financial Statements from the end of October and they will consider an adjustment if needed.

Approval of Minutes dated April 19th, 2010

It was moved by Rita, seconded by Sarah that the Minutes be accepted with the exception of the Spelling of Weny being amended  to Wendy under Envelope Secretary.-  unanimous.

Business Arising from Minutes

(a)  Apportionment/Assessment Appeal  -  see correspondence.

(b)  Capital Campaign  -  Pam told the Committee that Elizabeth had informed her that the Diocesan funds will be up to $50,000 (we hope)  and that Andrea had obtained a loan from the Royal Bank. There is $5,000 over and above regular fund raising that does not include pledges. Helen will be contacted to ask her to help with fundraising for this project. Fred asked about bridge financing. $50,000 to be paid back over 5 years and whatever the Diocese will give us.

(c)  Spring Fling  -  Wendy B said that pre orders were better than last year but after orders were not as good. We raised about the same amount of money as last year, ~$1800 – $2000 net. We received requests for vegetable and herb plants next year (need to send reminder out in Feb for these) as well as books/toys for the children and that the sale starts and finishes earlier, closer to noon.

. (d)  Synod Report  -  Sarah and Rita presented their report on “Moving Back into the Neighbourhood” at the Sunday Service and briefly reviewed it at the Meeting. Pam mentioned that it is positive when other churches use our facilities. Rita felt we have as much to receive as we have to give.

(e)  Rector’s Computer  -  Wendy B is willing to bring her own in but we will have to buy her a router. Wendy EG suggested we leave things as they are for now.

Treasurer’s Report

Eve reported that the increase in fundraising is reflected in the reports. Eve proposed that the report be accepted, seconded by Pam  -  unanimous.

Special Purpose Funds

Under SPF – Roof and ACW to be put on Balance Sheet. Building expenses should be separate and not included in Operation Funds and should be put into Special Purpose Funds.

Reports

Add June 20^th, 2010 7:00pm as date of Parent and Youth Meeting.

New Business

(a)  Terms of Reference -  Tabled.

(b)  Ministry Plan Review  -  Andrea, Pam and Wendy EG met and worked on this. The plan was discussed in length. Workers are needed who are gifted and committed to this plan. This will be put up in the Narthex next Sunday, so that members of the congregation can participate.

(c)  Church Committee Retreat Day  -  Wendy EG reflected on last year’s Retreat. Eve again volunteered her home for this day, Andrea and Anne will take care of hospitality.

(d)  Wendy EG’s Vacation  -  Wendy EG will be away July 9^th-23^rd and August 13^th-20^th, 2010. Wendy B will not be taking vacation time until November. Wendy EG will find someone to do the services when she is away.

(e)  Gardening  -  Rita has passed on this as she is pressed for time. However, Wendy B mentioned to her that another church has formed a gardening club meeting once a week for an hour gardening and then tea. Information will be put out about this and there is a dead tree in parking lot that needs to be removed.

Next Meeting  --  June 21^st, 2010 at 6:30pm. There will be a potluck supper at the church before the meeting starts.

Wendy B moved that the Meeting be adjourned, seconded by Anne at 9:00pm.